Human Resources Associate

JOB SUMMARY:

ESSENTIAL DUTIES AND RESPONSIBILITIES:

A. Full Cycle Employment:

1. Assist in maintaining an effective and compliant staffing and recruitment program. 
2. Assist in preparing job postings and posts on appropriates commercial, college and industry sites
3. Works directly with candidates and managers to facilitate the interview and selection process.
4. Ensures relevant documents are complete, accurate and properly and maintained for personnel files, e.g., applicant records, pre-employment screening, interview assessments.
5. Assist with new employee on-boarding activities including orientation, benefits enrollment, and information for payroll set-up.  Maintains personnel records (inclusive of file with licensures, background info, fingerprint info, etc.). 
6. Assist in facilitating all exit processes for employee and managers and does all follow-up activities.
7. Provides public information such as verifying employment. 
8. Assist in responding to unemployment claims and takes needed action. 

B. Compensation and Benefits and Performance Management:

1. Assist in management and administration of health and welfare benefit plans
2. Audits monthly invoices, resolves discrepancies.
3. Serves as a resource to all employees regarding benefits to ensure they understand them and to assist if there are problems.
4. Assist in managing disability (and other) leaves. Serves as a resource to employees and works with insurance carrier on claims.  Coordinates and communicates with payroll and managers as needed. 
5. Assist in managing all workers comp claims including associated leaves of absence.
6. Assist in managing and administration of the 403(b) plan.
7. Assist in planning and scheduling 403(b) education meetings, preparing enrollments, disbursements, rollovers, and transfers.  
8. Assist in ensuring that all probationary and annual reviews are completed in a timely manner.
9. Maintains and updates job descriptions as needed.

C. Employee Relations:

1. Collaborates with agency committees on DEI and other values-based initiatives.
2. Assist with all employee events.
3. Provides assistant with all employee recognition initiatives, i.e., birthdays, anniversaries, appreciation initiatives, etc.
4. Serves as chair of Staff Engagement Committee and ensures that the Director is kept abreast of all activities.

D. General and Liability Insurance:

1. Assist in obtaining and maintenance for all general and liability insurance needs of the agency including, but not limited to: professional liability, Directs and Officers liability, property and casualty insurance and Workers Comp.

OTHER DUTIES AND RESPONSIBILITIES:

1. Attends a variety and internal and external meetings such as: committee meetings, staff meetings, broker/benefits meetings, etc.
2. Ensures that all required employment postings are current in all office locations.
3. Assist in communication, interpretation, and administration of policies, procedures and practices as needed.
4. Performs other related duties as may be required.

KNOWLEDGE, SKILLS, & ABILITIES:

• Knowledge of Human Resources including but not limited to employee benefits management and administration; full cycle recruitment; employee recognition and engagement.
• Demonstrated proficiency with Windows based PC environment and Microsoft Office tools such as Outlook, WORD, EXCEL, PowerPoint, and SharePoint.  
• Excellent interpersonal skills including the ability to work with a wide audience of internal and external parties. 
• Excellent verbal and written communication skills. 
• Excellent organizational skills including attention to detail and follow-through. 
• Excellent basic arithmetic skills including attention to detail and follow-through. 
• Ability to manage and prioritize multiple and changing demands with diplomacy and decorum.  
• Ability to establish and maintain effective work relationships with internal and external clientele; all levels of staff and management; existing and potential clients, customers, contractors, vendors, and agencies. 
• Ability to work in and constructively contribute to a harmonious cross-functional teamwork environment. 
• Ability to maintain confidentiality of information.

Salary & Benefits:

• Commitment to Empowerment
• Collaboration Culture of Innovation and Excellence
• Dedication to Inclusivity and Accountability