Development Coordinator

Position: Development Coordinator
Job Type: Full Time (Exempt) 40hrs per week, Mon-Friday, Some evenings and weekends.
Salary: 55-65k Annually not including benefits
Location: Burtonsville, Maryland
Supervisor: Director of Development

The Center for Adoption Support and Education (C.A.S.E.) is seeking a Development Coordinator to serve as a key member of the Development department and will work closely with the C.A.S.E. Director of Development, the marketing and communications department and other members of the management team to accelerate C.A.S.E.’s growth through securing additional donations, grants and sponsorships. The Coordinator supports various campaign committees to assist in cultivating and soliciting major gifts, planned gifts, sponsorships and grants from individuals, businesses, organizations and foundations and heighten the visibility of C.A.S.E. to engage new constituents. The Coordinator will closely manage the overall Development Tactical Plan and Calendar ensuring that fundraising tactics are well executed and remain on schedule. Working closely with the Director of Development and any fundraising consultants, the Coordinator will serve as the primary support for advancing the daily activities of C.A.S.E.’s campaigns, including special events, donor communications, Campaign Committee support and fundraising data tracking and reporting. The Coordinator will be responsible for the development and implementation of an effective and rewarding volunteer program including the identification of volunteer opportunities, recruitment, training and supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Adaptively Manage the Development Plan, Tactical Plan and Calendar: C.A.S.E. has a robust development plan to advance its mission and goals. The Coordinator will work collaboratively with the Director of Development and Campaign Committee Co-Chairs to adaptively manage this plan, ensuring execution and attainment of goals and clear communication with the CEO, staff, Board of Directors, Development Committee, Campaign Committee and other key constituents.

Committee Support: Coordinator will provide logistical support to the Board Development Committee, Campaign Committee and Baltimore Advisory Committee to schedule meetings, circulate meeting minutes and monitor progress toward Committee goals. This support may include analysis of giving histories, executing mailings such as the annual end-of-year appeal, special appeals, event invitations and registration and administrative support.

Donor Relations: The Coordinator will design and implement email appeals from start to finish to solicit funds and engage donors and prospects based on numerous criteria, including giving history and state of the donor life cycle. Coordinator will creatively thank donors, coordinating with administrative staff on printing and mailing all acknowledgement letters. This plan will coordinate closely with C.A.S.E. programmatic and communications and marketing staff, volunteers and overall calendar. Cultivation may include participating in outreach events related to the Combined Federal Campaign and Maryland and Virginia state employee campaigns.

Broadening the Base: The Coordinator, in collaboration with Board and staff, will increase the number of individuals engaging with and donating to C.A.S.E. including helping to determine major gifts strategies based on Donor Search wealth analysis.

Event Support and Management: The Coordinator will work in collaboration with the Director of Development, VP of Marketing and Communications, Development Committee event subcommittees, volunteers and consultants to execute 2-4 fundraising/donor cultivation events per year, including the annual gala and silent auction, golf tournament and at least one online donor giving day. The Development Coordinator will lead event management for the silent auction, in partnership with Board Auction Co-Chairs, and the golf tournament, in partnership with the Golf Committee, managing volunteer support as necessary.

Partnership Support: The Coordinator will help increase the number of corporate and foundation event sponsorships and grants. Grant writing and reporting responsibilities may be shared with other C.A.S.E. staff and consultants.

Database and Administrative Support: The Coordinator will maintain Donor Perfect data entry for all donations and sponsorships for C.A.S.E. and coordinate with administrative staff for mailing support. The Coordinator will monitor the fundraising targets within the Donor Perfect database and be responsible for analyzing fundraising trends and tracking and reporting development goals. Detailed tracking of donor cultivation, solicitation and stewardship is essential. The Coordinator will keep C.A.S.E.’s online presence up-to-date through regular updates to sites like Benevity, Pledging, GuideStar and Network for Good.

Volunteer Program: Manage, monitor and maintain the volunteer program including Development Intern. Create volunteer positions, assist with the development of job descriptions and coordinates supervision of volunteers. Assist with recruitment, onboarding, placement and communications relating to volunteers. Maintains list volunteers and tracks hours of service within Donor Perfect.

OTHER DUTIES AND RESPONSIBILITIES:

Attends and actively participates a variety of internal and/or external meetings, committees, and/or events which may not be job related, but are related to the agency’s clients, mission, and/or its employees; such as but not limited to, All Staff Meetings, employee annual and or ad-hoc benefits meetings, agency galas, etc.
Supports the program’s operational philosophy, goals and objectives congruent with the mission, values, vision and strategic direction of C.A.S.E.
Performs other related duties as may be required.

MINIMUM QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and ability required unless otherwise stated.

COMMENTS: Other relevant education and/or experience may be substituted for stated minimum experience requirements.

EDUCATION and/or EXPERIENCE:

Bachelor’s Degree is required.
Proficiency with Donor Perfect or other similar donor management system (e.g., Salsa, Bloomerang, Raiser’s Edge) required.
Proficiency with Microsoft Office Suite including Word, Excel and PowerPoint required, proficiency with Office 365 including SharePoint and Outlook preferred.
Knowledge of fundraising principles and 3-5 years’ experience managing fundraising efforts and donor/funder communications, including e-mail fundraising, direct mail solicitations and grant proposals.

KNOWLEDGE, SKILLS, & ABILITIES:

Excellent interpersonal skills to effectively interact with Board, staff and donors.
Excellent oral and written communication skills, including the ability to clearly articulate the C.A.S.E. vision and mission to diverse audiences.
Proficiency with donor or customer relationship management platforms and the ability to learn new software programs as necessary.
Close attention to detail.
Can work under pressure with tight deadlines.
Ability to work independently and efficiently.
Flexibility to work evenings or weekends periodically for fundraising events or other development activities.
Proven organizational ability balancing and prioritizing multiple tasks.

CERTIFICATES, LICENSES, REGISTRATIONS: No professional licensure is required. Ability to pass required state and local background checks.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hand and fingers to operate a computer keyboard, mouse, telephone keypad, calculator; and talk and hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance, and stoop, kneel, or bend. The employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is a modern open office environment with moderate noise level.

C.A.S.E. is an equal employment opportunity organization and does not discriminate on the basis of race, color, religion, age, marital status, gender, sexual orientation, national origin, veteran status, or disability.

We offer:

Flexible work hours, health benefits, 403 (B) plan, generous leave (annual/sick/holiday) policy, life insurance, opportunities for continuing education including clinical supervision and a host of voluntary benefits.

If you are interested in applying for this position, please send cover letter and resume to careers@adoptionsupport.org and note the position in the subject line.